The purpose of processing
The information below will help you to understand what we will do with the personal information that you have provided as part of the consultation process.
Please take a moment to read this and if you have any questions raise them with the council’s Data Protection team, using the address at the bottom.
The council is writing a district Tree and Woodland Strategy that is part of our work tackling the climate and ecological emergencies. This survey has been provided to allow you to engage in this process, though you may prefer to contact us by different means in relation to this consultation.
We seek your specific comments and feedback to inform the strategy. We will engage with you, or raise your comments and potentially your details, within the council, to the extent that it is required to meet the purposes of the strategy.
Please take a moment to read this and if you have any questions raise them with the council’s Data Protection team, using the address at the bottom.
The council is writing a district Tree and Woodland Strategy that is part of our work tackling the climate and ecological emergencies. This survey has been provided to allow you to engage in this process, though you may prefer to contact us by different means in relation to this consultation.
We seek your specific comments and feedback to inform the strategy. We will engage with you, or raise your comments and potentially your details, within the council, to the extent that it is required to meet the purposes of the strategy.
Data subjects
Members of the public participating in the public consultation process
Personal data
Information in relation to the specific nature of the consultation or survey such as how you access your property, disabilities that may be affected by the changes or measures and any other special category data that is required to fully assess the impact of the council’s actions.
Name
Address
Contact telephone number
Email address
How is it used?
Any personal data that has been submitted will be received by the team running this consultation, who may engage directly with you to explore your comments, concerns or queries.
The information may be shared with other services within the council, who may carry out actions to support you in dealing with the proposed work. This may include such services that the council provides, including; highways services, financial support services, community wellbeing or legal services.
If you are raising a specific point that and the team considers it requires further investigation that may or may not be related to the consultation, such as a complaint or security matter, then it will be transferred to the relevant department for further investigation.
The information may be shared with other services within the council, who may carry out actions to support you in dealing with the proposed work. This may include such services that the council provides, including; highways services, financial support services, community wellbeing or legal services.
If you are raising a specific point that and the team considers it requires further investigation that may or may not be related to the consultation, such as a complaint or security matter, then it will be transferred to the relevant department for further investigation.
Profiling and automated decision making
While there will be no automated decision making that impacts on individuals, the outputs of the survey may be summarised and reported on using Microsoft Co-Pilot, a commonly used secure Artificial Intelligence tool.
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 a - Consent
GDPR condition relied upon for processing special category data
Article 9.2 a - Explicit consent
Sharing of personal data with external recipients
In exceptional cases, we may share your personal data and feedback with those listed below, who may need to help us respond to your feedback. In some cases that may include your name and contact details.
Services within the council who may contact you regarding specific concerns beyond the scope of this consultation.
Law enforcement or other authorities if required by applicable law.
How long is the personal data retained by the Council?
Personal data will only be retained for as long as it is needed for the purpose specified above, for as long as the duration of the project requires it, or as required by applicable law or regulatory requirements.