Local Plan Options Consultation Privacy Notice

The purpose of processing

Making decisions and making planning policies, working with neighbourhoods on their plans, working with neighbouring authorities on strategic policies and promoting the best use of land.
Fulfilling legal obligations to develop our Local Plan 2022 to 2042 transparently, soundly and effectively, under the Town and Country Planning Act (Local Planning) (England) Act 2012: Regulation 18

Data subjects

members of the public and other stakeholders, responding to the (Regulation 18) public consultation on the B&NES Local Plan Options Document

Individuals

Planning agents

Members of the public who comment on or contribute to planning policy consultations

Personal data

Name and email address (optional)

Name

Email address

How is it used?

Contact for further research
Publication in a report on the consultation (anonymous responses will also be published)

We use the information provided to us to make decisions about the use of land in the public interest, known as a “public task”

Some information provided to us we are obliged, under the regulations to make available as part of a publicly available report on the consultation process

This is a permanent record of our Local Plan development, including all consultation stages

Profiling and automated decision making

We may use automated processing of long-form answers, to create summaries of feedback, where a large number of comments are essentially making the same points

You have the right to request that automated decision making be reviewed and replaced by non-automated means (i.e. decisions taken by one of our expert Council officers). To exercise this right please email data_protection@bathnes.gov.uk

Legal basis for using your data

GDPR condition relied upon for processing personal data:

Article 6.1 e - Exercise of official authority

Town and Country Planning Act (Local Planning) (England) Act 2012: Regulation 18

GDPR condition relied upon for processing special category data

Not applicable

Sharing of personal data with external recipients

We will make details of statutory Local Plan preparation stages available on our website, so that people can view them (https://beta.bathnes.gov.uk/local-plan)

When you make a comment on a Policy Consultation, either in writing, or using the webform, we will collect any personal data that you choose to submit. This is because we may wish to contact you about your contribution. Your comment and your name will be published on the website against the relevant Policy Consultation. Your name is published so that it is easy to identify multiple comments from the same person. As the full content of your comment is published, you are advised not to include any information which could be considered personal to you or others.

We will not publish anything we consider to be unlawful, defamatory, libellous, obscene, offensive, scandalous or any material that encourages a criminal offence.

With regard to plan-making, your information will be shared with the Planning Inspector, if you submit comments on the pre-submission Draft Plan.

We will sometimes need to share the information you provide with other parts of the council (for example, if you choose to upload additional evidence to support your comments).

How long is the personal data retained by the Council?

Comments responding to planning policy consultations: 15 years or once the relevant Plan has been adopted and superseded (whichever is the sooner)

Questions or concerns?

Please email data_protection@bathnes.gov.uk 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.