Sponsors;
All adults aged 16+ who live in the sponsor accommodation;
Guests – all adults and children
All adults aged 16+ who live in the sponsor accommodation;
Guests – all adults and children
Homes for Ukraine Privacy Notice
The purpose of processing
We will process your data in order to manage the requirements of the government’s Homes for Ukraine scheme. We will receive, from the Department for Levelling Up, Housing and Communities, details of B&NES residents who have applied to become a sponsor through the Homes for Ukraine scheme, along with details of the guests they are sponsoring.
In addition to the checks above the we will also:
• Provide support to Ukrainian guests (e.g. safeguarding, assistance in accessing public services, assistance in accessing education, employment and training)
• Administer funds associated with the scheme (e.g. cash allowances for guests, ‘thank you’ payment scheme).
• Assist with re-matching and move-on accommodation if required.
In addition to the checks above the we will also:
• Provide support to Ukrainian guests (e.g. safeguarding, assistance in accessing public services, assistance in accessing education, employment and training)
• Administer funds associated with the scheme (e.g. cash allowances for guests, ‘thank you’ payment scheme).
• Assist with re-matching and move-on accommodation if required.
Data subjects
Personal data
We will collect data on age, sex, place of residence, language(s) spoken, and disabilities or special needs.
How is it used?
The data received will be used to conduct suitability checks and for the administration of payments associated with the scheme. We will undertake the following checks:
• Pre-arrival and post-arrival checks
• Accommodation checks
• Address validation checks
• Disclosure and Barring Service (DBS) checks
• Any other checks required by to assess your suitability as a host.
In addition to the checks above we will also:
• Provide support to Ukrainian guests (e.g. safeguarding, assistance in accessing public services, assistance in accessing education, employment and training)
• Administer funds associated with the scheme (e.g. cash allowances for guests, ‘thank you’ payment scheme).
• Assist with re-matching and move-on accommodation if required.
• Pre-arrival and post-arrival checks
• Accommodation checks
• Address validation checks
• Disclosure and Barring Service (DBS) checks
• Any other checks required by to assess your suitability as a host.
In addition to the checks above we will also:
• Provide support to Ukrainian guests (e.g. safeguarding, assistance in accessing public services, assistance in accessing education, employment and training)
• Administer funds associated with the scheme (e.g. cash allowances for guests, ‘thank you’ payment scheme).
• Assist with re-matching and move-on accommodation if required.
Profiling and automated decision making
Not applicable
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 e - Exercise of official authority
Homes for Ukraine
Immigration and Asylum Act 1999 pt. vi
Immigration and Asylum Act 1999 pt. vi
GDPR condition relied upon for processing special category data
Article 9.2 g - Substantial public interest
Sharing of personal data with external recipients
Your data will be shared with the following agencies:
• Adult Social Care
• Children’s Social Care
• Education
• Disclosure and Barring Service
• Department for Levelling Up, Housing and Communities
• The Home Office
• Community groups and volunteers, charities and other not for profit entities
• Any other agencies as required for, and compatible with, the purpose described above.
• Adult Social Care
• Children’s Social Care
• Education
• Disclosure and Barring Service
• Department for Levelling Up, Housing and Communities
• The Home Office
• Community groups and volunteers, charities and other not for profit entities
• Any other agencies as required for, and compatible with, the purpose described above.
How long is the personal data retained by the Council?
We will retain your data for no longer than 2 years after the closure of the scheme unless instructed to do so by the Department for Levelling Up, Housing and Communities or the Home Office.