Early Years service Privacy Notice

The purpose of processing

We collect and use your personal data to support our statutory duty to: ensure sufficient, sustainable early years and childcare places, make available information, advice, support and training to support inclusive and high quality provision, to narrow the attainment gap, and to moderate and monitor the Early Years Foundation Stage.

Data subjects

Pre-schools

Nurseries

Childminders

Schools

Out of school settings

Children aged 2-5 years who are in receipt of 2 year funding or Early Years Pupil Premium (EYPP)/Pupil Premium (PP).

Early Year Foundation Stage Statutory Profile assessment for children in Reception year

Personal data

Early Years Setting:
Name, address, telephone, email

Early Years Practitioners:
• Name, work place, email,
• Photo, video for training/resources with individual consent

Individual Child level:
Name, date of birth, post code, gender, setting attending,
Family characteristics if applicable including, Special Educational Needs and Disabilities, Inclusion Support Funding, Education Health Care Plan, Child with a Health Care Plan, Early Help Assessment (CAF), Children in Need, Black or Minority Ethnic, English as an Additional Language, Eligible for Early Years Pupil Premium/Pupil Premium, Eligible for 2 year funding, Looked after child, Child Protection Plan, Children’s Centre involvement/funding, Deprivation Supplement, Photo, video for training/resources with individual consent, Progress Tracker and Early Years Foundation Stage Profile assessment and data analysis at setting and school level.

Special Category Data
Gender is collected on an individual child level

How is it used?

To support early identification

To identify how additional funding is working to make a positive difference and where we need to improve our focus.

To inform future planning of resources, training and support offered to early years settings (nurseries, pre-schools, childminders and schools).

To quality assure data submission.

To record of any setting contact

To take photos and videos for training and setting support

To inform the trainer: of the attendees for training events, to distribute information and materials to delegates, to gain feedback on the quality of training

Profiling and automated decision making

Not applicable

Legal basis for using your data

GDPR condition relied upon for processing personal data:

Article 6.1 e - Exercise of official authority

Childcare Act 2006,
Childcare Act 2016,
Education Act 2002,
Early Years Education and Childcare Statutory Guidance for Local Authorities, Department for Education 2018,
Working Together to Safeguard children 2018,
Assessment and Reporting Arrangements
Standards and Testing Agency

GDPR condition relied upon for processing special category data

Article 9.2 g - Substantial public interest

Sharing of personal data with external recipients

Early Years Setting:
Teams within Bath and North East Somerset Council working to improve outcomes for children and young people
Ofsted

Early Years Practitioner:
Early Service/Bath and North East Somerset Council trainers
External Trainers

Individual Child Level:
Early Years Foundation Stage Profile – shared with the Department for Education
Teams within Bath and North East Somerset Council working to improve outcomes for children and young people

Information will not be shared with any other third party without consent or as required by law.

How long is the personal data retained by the Council?

Early Years Setting/Early Years Practitioner:
The information you provide will be held and used in accordance with the requirements of the UK and European data protection law. The information will form part of your Early Years and Childcare Service record and will be held for no longer than six years.
Other information and contacts (such as compliance note and notes of visits) will be held for up to 7 years from date of contact.
Personal information such as name and contact details of the registered provider will be kept all the time the setting is open, and for 7 years after the setting closes or the manager changes.
Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements

Individual Child Level:
Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements

Questions or concerns?

Please email data_protection@bathnes.gov.uk 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.