Disabled Facilities Grants Privacy Notice

The purpose of processing

We use this information to enable people to make an application to the Council for a mandatory Disabled Facilities Grant under the Housing Grants, Construction & Regeneration Act 1996. We may also help people access additional funding toward grant-eligible work when the maximum grant allowable is insufficient to cover all the cost.

Data Subjects

Disabled people (adults and children) who are applying for a Disabled Facilities Grant (DFG) from the Council

Friends or relatives of the applicant who are helping with the application

Other people living in the disabled person’s home

Personal Data

Name

Address

Phone number

Date of birth

Ethnicity

Medical information/history

Any communications needs

National Insurance Number

Details of any benefits being claimed

Financial information and the results of the disabled person’s Test of Resources

Documentation confirming property ownership/property tenure

How is it used?

To confirm eligibility for the DFG application and ensure we have all the information for a valid application from the client. To assess if it is reasonable and practical for the works to be carried out with grant funding.

Profiling and Automated Decision Making

Not applicable.

Legal Basis for Using Your Data

GDPR condition relied upon for processing personal data:

Article 6.1 e - Exercise of official authority

This falls under the Housing Grants, Construction & Regeneration Act 1996 - Councils have a duty to deliver Disabled Facilities Grants to eligible applicants in their area when they are in receipt of a valid application.

GDPR condition relied upon for processing special category data

Article 9.2 g - Substantial public interest

Sharing of personal data with External Recipients

We will provide them with contact details and the contact details of any friend or relative helping with the application. We may pass on some basic medical information to help the builder help the applicant/disabled person. We may share relevant details about the case with Lendology CIC https://www.lendology.org.uk if an applicant is applying for a loan from them to top-up the Disabled Facilities Grant.
We may share relevant details about the application with the landlord of the property where the property is rented, as we will aim to ask for consent for the works from the landlord on the applicant’s behalf.
We may also share relevant details about the application with other Council departments such as Council Tax, Building Control, Planning or Highways, if it is relevant to the DFG application.

The applicant’s or disabled person’s Occupational Therapist

We Care Home Improvements (the Council’s commissioned Home improvement agency)

Council departments such as Council Tax, Building Control, Planning or Highways

Buildings contractors who the applicant has chosen to quote for/carry out the works

Other professionals such as the DFG applicant's appointed surveyor, architect or engineer

Lendology CIC

Landlord of the property where the property is rented

How long is the personal data retained by the Council?

Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.

Questions or concerns?

Please email data_protection@bathnes.gov.uk 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.