Bikeability cycle training privacy notice

The purpose of processing

To ensure that cycling training can be organised and delivered safely to enrolled children, including the provision of extra support to those who require it.

Under data protection laws, you have the following rights to do the following:
• Access your personal data (also known as a “subject access request”)
• Correct incomplete or inaccurate data we hold about you
• Ask data controllers to erase the personal data we hold about you
• Ask data controllers to restrict our handling of your personal data
• Ask data controllers to transfer your personal data to a third party
• Object to how we are using your personal data
• Withdraw your consent to data controllers handling your personal data

Please contact B&NES Council team supervising Bikeability Trust’s digitised system, using the email addresses bikeability@bathnes.gov.uk or data_protection@bathnes.gov.uk, with any questions or concerns regarding your personal data. Participants or legal guardians of participants have the right to complain about the Bikeability scheme. The Council’s complaints procedure is available online at: http://www.bathnes.gov.uk/services/your-council-and-democracy/complaints-and-customer-feedback

Data subjects

Members of the public participating in Bikeability Trust’s booking and consent process.

Personal data

The consent form will provide children’s name, year group, gender, ethnicity, SEND, medical conditions and pupil premium. The consent form is SHARED with children’s school, training provider, instructors associated with delivering the training and the Bikeability Trust.

How is it used?

The training provider and B&NES Council cycling instructor employees will use consent data to ensure that any special requirements needed are considered for children to participate in Bikeability training. This information will also be used to record children’s progress and provide a rider report detailing children’s training outcomes which will be sent upon completion of the training to the parent/carer.

Any personal data that has been submitted will be received by data controllers which are Bikeability Trust, B&NES Council Bikeability Project Manager, and the authorised school staff member, to explore your data, comments, concerns or queries.

Contact

Verification

Eligibility

Needs assessment

Review

Planning

Profiling and automated decision making

Not applicable

Legal basis for using your data

GDPR condition relied upon for processing personal data:

Article 6.1 e - Exercise of official authority

Education Act 1996, Children Act 2004, Health and safety at work Act 1974

GDPR condition relied upon for processing special category data

Article 9.2 g - Substantial public interest

Sharing of personal data with external recipients

In some cases, we may share your personal data and feedback with those listed below who may need to help us respond to you:
• Services within the Council who may contact you regarding specific concerns beyond the scope of this process.
• With law enforcement or other authorities if required by applicable law.
• The Bikeability Trust may use this data in an aggregated and anonymised format only, to provide monitoring and reporting data to Active Travel England.
• Participant’s data is collected for the purpose of (anonymised) monitoring internally and to enable the cycling instructors to prepare for delivering training.

How long is the personal data retained by the Council?

Bikeability Trust stores your data in the United Kingdom with MythicBeasts, a third-party provider. Whenever they transfer your personal information outside of the UK and the EU, Bikeability Trust ensures it receives additional protection as required by UK law. Bikeability Trust has updated their privacy notice to reflect how they will hold personal data, which has been reviewed and approved by Active Travel England. For further information, go to https://www.bikeability.org.uk/privacy-policy/. Alternatively, you can contact Bikeability Trust at DPO@bikeabilitytrust.org.

Bikeability Trust will only retain personal information for as long as they need it unless they are required to keep it for longer to comply with their legal, accounting or regulatory requirements. Bikeability Trust requires B&NES Council to renew their training provider registration annually, to be able to continue to provide the Bikeability programmes. Where a training provider does not re-register, Bikeability Trust will move their personal data outside of the active training providers system. They will then store it for a period of 6 years from the date of deactivation, at which point it will be deleted (unless the training provider reregisters).

In some circumstances Bikeability Trust may carefully anonymise your personal data so that it can no longer be associated with you, and they may use this anonymised information indefinitely without notifying you. Bikeability Trust use this anonymised information to analyse their programmes and support other similar programmes around the world.

Questions or concerns?

Please email data_protection@bathnes.gov.uk 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.