Book what you need for talks, displays, exhibitions, business meetings and other public and private events... 

What locations are available to hire?

Bath Central Library 

Bath Central Library has a meeting room (for up to 12 people depending on layout), children’s activity room, exhibition room / gallery space, 2 free standing display cabinets, 4 notice boards and space for displaying posters and leaflets.

The exhibition room is now open again and we are taking bookings from the end of October 2017 onward.

If you would like to book the exhibition room at Bath Central Library, please contact Sheila Leeden, Bath Library Manager, to discuss your requirements. You can contact her by calling Council Connect on 01225 39 40 41 or by emailing councilconnect@bathnes.gov.uk.

Keynsham Library

Local artists, clubs or groups can book the first floor Art Wall to display paintings, photographs or other art FREE of CHARGE!

See Art Wall at Keynsham One Stop Shop for more information.

The Keynsham Community Space (above the One Stop Shop / Library) is also available for hire.

See Keynsham Community Space for more information.

Other Libraries

Moorland Road and Weston Village in Bath, Saltford, Midsomer Norton, Paulton and Radstock Libraries can be booked for events and have display space available. Please note that space can be limited at smaller locations. 

Please contact us for more information if you can't find what you need on these web pages.

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What facilities are available at these locations?

I’m an artist – can I exhibit my work anywhere?

Bath Central Library has an Exhibition room / Gallery space available for people and groups to display their exhibits, or for meetings of up to 75 people. It is advisable to request one week slots, although longer and shorter times may be available dependent on the dates you request.

Midsomer Norton Library has wall space suitable for displaying art, but does not have the facilities for a full scale exhibition.

Keynsham Library: Local artists, clubs or groups can book the first floor Art Wall to display paintings, photographs or other art FREE of CHARGE! For more information please visit Art Wall at Keynsham One Stop Shop.

Please note: for all exhibitions and displays we will require to see a sample of your work and any material you intend to distribute within our locations (please refer to displaying posters & leaflets for more details) 

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I’d like to arrange a manned stall / franchised space to advise people about our services – is this possible?

Yes, this can be provided in certain locations on a daily, weekly, monthly or annual basis. There are reductions in price for regular bookings. Dates need to be agreed in advance, as space in individual locations becomes available. Some locations can also provide internet / telephone connection for kiosks and self service points.  

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My child has a birthday coming up and I’d really like to hold a party in the library?

Bath Central Library: The Children’s activity room and small meeting room can be hired as a package for children’s birthday parties at set times of the day.

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Are rooms available to hire by the hour for business meetings or community groups?

Yes. All meeting rooms and libraries can be booked per hour, per half day or per day depending on your requirements.

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Can I hold an event / private party outside normal opening hours?

Bath Central Library: Events can take place outside of library opening hours. However there would be an additional charge, please contact Council Connect on 01225 39 40 41 or councilconnect@bathnes.gov.uk for more details

Other libraries can be hired outside normal opening hours on a “trust” basis. Please pop in to the library to discuss your requirements.

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Do you provide food and drink for meetings and events?

Library staff are unable to serve refreshments for your events.

If you wish to serve alcohol for private “out of hours” functions (please also see previous section) you will require a licence to confirm this and you can get more details by contacting Licensing on 01225 477531. Any items required to serve refreshments will need to be supplied by the exhibitors. 

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Can I sell items and related merchandise?

You may sell items and take orders on the premises but this will be subject to a 20% commission payable on completion of your exhibition.

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Can I display posters and leaflets about my event or community group?

A sample of all material intended for display (including exhibitions) must be approved in advance. Copies of any leaflets/posters to be distributed during the exhibition/event and samples of your work, should be submitted with the booking form. 

If this is not possible – please arrange a suitable time with staff at the location concerned not later than one month before the date of the exhibition/event (please see I’m an artist section for more details about where exhibitions can be held).

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Is there telephone and internet access?

You are able to use our public Internet Access computers during normal opening hours in libraries. Please discuss further details when booking.

Public telephones are located close by most locations. Mobile telephones may be used in all locations, if set to vibrate / silent, on the understanding you do not disturb other people.

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Can I bring office equipment like screens and audio visual items?

You can bring in your own electrical items but you will need to provide a current (less than 1 year old) PAT Test Certificate for them. 

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Do I need to arrange my own insurance?

Organisers must make their own arrangements for Public Liability insurance cover. 

When you complete the booking form you need to tell us which option you have chosen, as we cannot accept any bookings without adequate proof of insurance.

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What if something happens to my display or items while I’m not there?

Organisers must arrange for the appropriate supervision of their display, exhibition or event at all times. The Council does not accept liability for any loss or damage to items displayed in Libraries or other buildings. 

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How do I book?  

Can I make a provisional booking?

If the dates you have asked for are available, you may make a provisional booking by paying a deposit of 50% of the full amount payable.

When will I know my booking is confirmed?

You will receive a letter in the post confirming all your payments and any outstanding payments due. This letter will also confirm the dates and facilities that you have booked.

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Do I have to pay upfront?

We normally require 50% of the total booking price as a deposit.

If your initial request is made within 1 – 28 days of the event taking place, then full payment is required upfront before booking the room or any facilities.

28 days before your event is due to take place we will require the rest of the total payment.

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What methods of payment do you accept?

We currently accept Cheques and Cash only.

How do I pay?

You can pay in cash or cheque for your deposit / full payment to confirm your booking. Your payment should be posted or handed in with the relevant booking form and  Premises Hire Agreement. Please ensure you have read all the Room Hire Terms and Conditions (PDF 132KB)

All cheques need to be made payable to Bath and North East Somerset Council. Please do not send any cash payments through the post.

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What happens if I need to cancel a booking?

You may cancel a booking at anytime, but penalties will be applied for late cancellations:

  • If you cancel 3 months (90 days) before the event 100% of all payments made will be refunded
  • If you cancel 2 months (60 days) before the event 25% of all payments made will be refunded
  • If you cancel any later than this (i.e. do not provide at least 60 days notice) no refund will be given due to the late notification and all unpaid charges for the period of hire shall remain payable to the Council

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