Find out how to claim the early years entitlement (EYE) if you provide early years or childcare to two, three or four year olds.
Eligibility
All three and four year old children can claim the universal 15 hours per week of Early Years Entitlement (EYE) Funding. Some children are eligible for an additional 15 hours (extended entitlement) if they meet the Working Family Criteria. Some two year old children can also claim for EYE funding if they meet the Working Family Criteria, or the family are in receipt of certain Government Benefits. See our Childcare for two, three and four year olds page for further information.
To claim the EYE, all Early Years providers need to be registered with:
- Ofsted
- Bath and North East Somerset Council (B&NES) - This is completed by agreeing to and signing the current Provider Agreement which sets out the local code of practice.
- Please contact the Early Years Entitlement Team at B&NES to start this process on: eye@bathnes.gov.uk).
Please note, the Department of Education states that children eligible for the disadvantaged two-year-old entitlement should only be funded at Ofsted provisions inspected as "Good" or "Outstanding".
Claim for EYE
For those two year old children within working families who are eligible for 15 hours of funded childcare a week, the parent or carer will receive an 11-digit code from Childcare Choices which confirms their eligibility. This code must be given to their provider who will be able to check the validity to confirm their eligibility. For these two-year-old children, their EYE funding will start the term after their 2nd Birthday.
For those two year old children who are entitled to the 15 hours of EYE due to their families being in receipt of Government benefits, they will receive a ten-digit code which is provided by B&NES council or other local authority in which the child lives. This funding can start any date after the issue of the code once the child is eligible by age.
For three and four year old children eligible for 30 hours of EYE, the parent or carer will need to confirm their eligibility through an online checker on the Childcare Choices website. Parents/carers will be provided with an eligibility code once the application is completed and approved. Providers will need to verify the codes through the Early Years Portal provided by B&NES. Parents/Carers will need to reconfirm their eligibility regularly. The provider will be advised if the code is past its eligibility date and still valid.
Early Years Entitlement Funding - Parental Declaration Form
An ‘Early Years Entitlement Funding - Parental Declaration Form’ has been provided for Early Years Settings by the DfE as a way of collecting comprehensive parental and child information required for claiming the EYE. Providers are not required to use the form from a statutory stance, but it is highly recommended to ensure that all valid and necessary information is collected by providers.
This form is for Provider’s internal use and do not need to send completed copies to the EYE Team at B&NES. This form can be found on The Hub
Once providers register with B&NES, the team will contact them regularly to request information to support the claim for their child or children within their setting. B&NES will pay all childminders monthly and all other providers by a termly methodology of two main payments.
Providers should accurately complete and submit their headcount and other necessary data returns by the agreed date.
Estimate payment
All group providers who would like an estimate payment before the start of the term will need to send the estimated number of children and hours they wish to claim for during that term.
All childminders claiming for a term will need to send the estimate information before the start of term as this will be used for calculating monthly payments.
No individual child details are required at this stage.
For both group providers and childminders, a full headcount is then required after the start of term which will detail and confirm all the child’s individual details and the hours being claimed for each individual child. The EYE team will contact the provider via email to confirm when this information is required.
Balance payment
The ‘balance’ payment is the difference between the estimate already paid and the total amount due for individual children as per information supplied on the headcount each term.
If there are changes later in the term, providers may be paid a mid-term adjustment/amendment. Where the estimate information is not submitted on time, no estimate payment will be made and the full amount due will be paid as one actual payment later in the term.
Childminders will be paid monthly on 20th of each month. The estimate information supplied will provide an estimated total amount for the term. A monthly payment amount will then be calculated by dividing this by the number of months in that term. The final payment of each term will be adjusted following the headcount and any mid-term adjustments.
For each payment, the EYE team need information completed fully and returned securely via our Early Years Portal by the published dates.
Two year olds
The two year old funding is paid at a fixed hourly rate for all providers.
Three and four year olds
The three and four year old funding is based on a Single Funding Formula (SFF) for all providers and is made up of the following elements:
- A basic hourly rate paid to all providers delivering EYE.
- A small deprivation supplement paid for all funded hours to all providers.
- EY Pupil Premium pays an additional rate per hour for eligible children.
- Additional deprivation supplement is paid for children identified to receive EY Pupil Premium.
Providers can choose to offer the full entitlement of hours, their current number of hours or offer somewhere in between depending on what suits their business model or opening hours. The total hours providers can offer will depend on how many hours a child is eligible for. If a child is eligible for 15 to 30 hours, this doesn't mean the provider has to offer those hours. Children can split their funding with more than one provider.
EYE is paid in three terms over the academic year this equals 38 weeks term time only (TTO) or 47.5 weeks all year round (AYR). Although if a setting is open for more weeks of a year, providers can choose to spread the total number of hours over more weeks. However, this isn't mandatory, and providers would need to agree this with the parent or carer.
Providers are responsible for determining their own term dates. The total of hours that B&NES pay over the academic year must be allocated to the child in a regular pattern agreed with the parent.
B&NES strongly recommend that providers set terms and funding dates for the academic year prior to September each year and ensure that this information is communicated to all parents.
The table below provides an example of TTO and AYR hourly splits:
| Term | Term time only maximum | All year round maximum (15 hours) | All year round maximum (30 hours) |
|---|---|---|---|
| Autumn | 14 weeks x 15 hours or 30 hours | 210 total | 420 total |
| Spring | 11 weeks x 15 hours or 30 hours | 165 total | 330 total |
| Summer | 13 weeks x 15 hours or 30 hours | 195 total | 390 total |
Although the entitlement (15 or 30 hours) is for 38 weeks, if providers are open for more weeks, they can spread the total amount of hours (for example, 38 weeks x 15 hours) over more weeks. However, this isn't mandatory, and providers would need to agree this with the parent or carer.
If children are eligible to the Working Families Entitlement, the family must confirm their eligibility with Childcare Choices before the start of the term. If they become eligible part way through a term, the EYE offer can only be used after the start of the next term.
If the parent has a valid code before the start of the term, providers can choose to let the funded hours start or change part way through that term, at an appropriate time, which could be the next billing period, or the next term.
How long does the extended offer last?
The parent or carer will be sent reminders to check their eligibility for the working families’ criteria every three months. In a small number of cases, the parent may no longer be eligible, but there is a grace period in which the funding can still be offered as follows.
| Date parent or carer becomes ineligible | Audit date | Grace period end date |
|---|---|---|
| 1 Jan to 10 Feb | 11 Feb | 31 Mar |
| 11 Feb to 31 Mar | 1 Apr | 31 Aug |
| 1 Apr to 26 May | 27 May | 31 Aug |
| 27 May to 31 Aug | 1 Sep | 31 Dec |
| 1 Sep to 21 Oct | 22 Oct | 31 Dec |
| 22 Oct to 31 Dec | 1 Jan | 31 Mar |
Funding can be split between more than one provider, but the parent or carer must declare on the EYE form how many hours they want to claim at all providers.
Where one provider offers funding term time and the other offers all year funding, the parent or carer should declare the total hours being claimed at each provider. This will also apply for children attending one provider in B&NES and other providers in another local authority.
A child can claim at a maximum of two providers during one day, and a maximum of three providers in total.
Key dates for 2024-2025 are as follows:
| Estimate submission window for ALL PROVIDERS | 11th - 20th March 2024 |
|---|---|
| Estimate payment for Group Providers | 9th April 2024 |
| Monthly payments for childminders based on total estimate with last payment adjusted for actual total/Mid-Term changes | 20th April, 20th May, 20th June, 20th July, 20th August |
| Headcount day for ALL PROVIDERS | 26th April 2024 |
| Headcount submission window for ALL PROVIDERS | 26th April - 7th May 2024 |
| Individual child allocation details to ALL PROVIDERS | 7th June 2024 |
| Actual payment for Group Providers | 7th June 2024 |
| Mid-Term amendments submitted by ALL PROVIDERS | 28th June 2024 |
| Mid-Term payment for Group Providers | 12th July 2024 |
| Estimate submission window for ALL PROVIDERS | 1st - 14th July 2024 |
|---|---|
| Estimate payment for Group Providers | 16th August 2024 |
| Monthly payments for childminders based on total estimate with last payment adjusted for actual total/Mid-Term changes | 20th September, 20th October, 20th November, 20th December |
| Headcount day for ALL PROVIDERS | 19th September 2024 |
| Headcount submission window for ALL PROVIDERS | 19th - 30th September 2024 |
| Individual child allocation details to ALL PROVIDERS | 8th November 2024 |
| Actual payment for Group Providers | 15th November 2024 |
| Mid-Term amendments submitted by ALL PROVIDERS | 15th November 2024 |
| Mid-Term payment for Group Providers | 16th December 2024 |
| Estimate submission window for ALL PROVIDERS | 21st - 29th November 2024 |
|---|---|
| Estimate payment for Group Providers | 13th December 2024 |
| Monthly Payments for childminders based on total estimate with last payment adjusted for actual total/Mid-Term changes | 20th January, 20th February, 20th March |
| Headcount day for ALL PROVIDERS | 16th January 2025 |
| Headcount submission window for ALL PROVIDERS | 16th - 24th January 2025 |
| Individual child allocation details to ALL PROVIDERS | 5th March 2023 |
| Actual payment for Group Providers | 5th March 2025 |
| Mid-Term amendments submitted by ALL PROVIDERS | 14th March 2025 |
| Mid-Term payment for Group Providers | 28th March 2025 |
Summer 2025
| Estimate submission window for ALL PROVIDERS | 13th - 21st March 2025 |
|---|---|
| Estimate payment for Group Providers | 8th April 2025 |
| Monthly Payments for childminders based on total estimate with last payment adjusted for actual total/Mid-Term changes | 20th April, 20th May, 20th June, 20th July, 20th August |
| Headcount day for ALL PROVIDERS | 24th April 2025 |
| Headcount submission window for ALL PROVIDERS | 24th April - 6th May 2025 |
| Individual child allocation details to ALL PROVIDERS | 6th June 2025 |
| Actual payment for Group Providers | 6th June 2025 |
| Mid-Term amendments submitted by ALL PROVIDERS | 20th June 2025 |
| Mid-Term payment for Group Providers | 15th July 2025 |