BATH AND NORTH EAST SOMERSET DISTRICT COUNCIL

COMMUNITY CULTURE AND LEISURE COMMITTEE

Monday 13th July 1998

PRESENT -: Councillors: Angela Godfrey, Pat Hogg, Jeff Kenyon, Keith Lunt, Marian McNeir, Betty Perry, Victor Pritchard, Larissa Roberts, Les Sell and Mrs. Sheila Sheppard and Bruce Shearn (for Graham Stewart)

Also in attendance: Councillor G.Derrick

26 ELECTION OF CHAIR(PERSON) (CONSERVATIVE GROUP TO CHAIR)

RESOLVED that Councillor Pritchard be elected Chair(person) for the duration of the meeting.

27 EMERGENCY EVACUATION PROCEDURE

The Chair(person) drew attention to the emergency evacuation procedure as set out on the Agenda

28 ELECTION OF VICE-CHAIR(PERSON) (IF DESIRED)

RESOLVED There was no vice-chair(person) elected.

29 DECLARATIONS OF INTEREST

There were no declarations of interest made.

30 TO ANNOUNCE ANY URGENT BUSINESS AGREED BY THE CHAIR(PERSON)

Councillor Perry asked the following question to the Committee, its urgency arose from the fact that it was in response to a recent news item:

‘Can the officer inform us of the frequency of the inspection of our play areas with regard to safety?’

The officer assured the Committee that play areas are inspected once a week, larger sites inspected daily except Sundays and that in the case of vandalism equipment would be taken out of action until it was repaired.

31 ITEMS FROM THE PUBLIC - TO RECEIVE DEPUTATIONS, STATEMENTS, PETITIONS OR QUESTIONS

Both members of the public who had given notice to make a statement to the Committee had withdrawn their statements.

32 ITEMS FROM COUNCILLORS AND CO-OPTED AND ADDED MEMBERS

There were none.

33 MINUTES: 18 MAY 1998

RESOLVED that the minutes of the meeting held on 18 May 1998 be confirmed as a correct record and signed by the Chair(person)

34 BATH AND NORTH EAST SOMERSET COUNCIL’S CORPORATE COMPLAINTS PROCEDURE – ANNUAL REPORT (REPORT 10).

Members considered a monitoring report relating to the official complaints received within Community, Cultural and Leisure between 1 April 1997 and 31 March 1998, in accordance with the Council’s Corporate Complaints Procedure.

It was agreed that in the future the nature of the complaints made would be explained in the same format as to be agreed by the Education Committee.

RESOLVED that the information provided in the report be noted.

35 PERFORMANCE MONITORING REPORT (REPORT 11).

Members considered a monitoring report with performance information on Heritage, International, Library and Youth Services.

RESOLVED that:

(1) The report be noted and also;

(2) The Committee was of the view that Performance Monitoring Reports should not in the future be produced on a monthly basis but on a timescale that would be more meaningful to Members and more realistic for officers, it was suggested that they be brought to every other Meeting of this Committee.

36 SPORTS DEVELOPMENT SERVICES (REPORT 12).

Members considered a report providing a review of the Sports Development Service and exploring the options to take current programmes and new opportunities forward.

RESOLVED that the report be deferred in order to allow further consideration of the issues involved.

37 CLIENT SERVICES – SERVICE PLANS 1998-2001 (REPORT 13).

Members considered a report inviting them to adopt three year Service Plans covering the areas of Parks & Cemeteries and Sports & Leisure Development.

RESOLVED that:

(1) The Service Plans 1998-2001 and the 1998-99 Action Plans attached to the report be approved;

(2) Delegated authority be given to the Head of Client Services to vary elements of the Action Plans to reflect changing circumstances

38 SERVICE CRITERIA AND FUNDING PROCESS FOR ARTS GRANTS (REPORT 14).

Members considered a report proposing the criteria to be used for the assessment of applications for grant-aid from arts organisations in the next financial year. The report also outlined key changes in the process for the allocation of grants.

RESOLVED that the criteria as proposed under Section 5 of the report be approved and the priorities listed in 5.3 of the report for the awarding of arts grants for 1999/2000 be adopted.

39 DCMS PUBLIC LIBRARY PLAN (REPORT 15).

Members considered a report outlining the obligations of the Library Service to provide a three year and annual Public Library Plan to the Department of Culture, Media and Sport. The report also set out the Mission Statement and Aims which will form the framework of the Plan for Bath and North East Somerset.

RESOLVED that:

(1) The Mission Statement and Aims for the Library Service be accepted as the basis of the Public Library Plan;

(2) The full plan be considered at the next meeting of this Committee;

(3) Plans be worked up for Consultation Forums with the public in different areas.

40 CAN DO, WILL DO – ARTS IN EDUCATION (REPORT 16).

Members considered a report containing a summary of the recommendations contained in ‘Can Do, Will Do’ by Diana Johnson who was commissioned by all the former Avon Unitary Authorities and South West Arts to carry out research into how to improve the level and quality of arts in education in the area.

RESOLVED that:

(1) The recommendations of the report be noted and further officer involvement with this collaborative project continues;

(2) Requests for additional funding for specific recommendations be considered as requirements are identified.

41 LIFE LONG LEARNING – COUNCIL RESPONSE TO GREEN PAPER (REPORT 17).

Members considered a report outlining the consultation event on the Government’s Green Paper on Lifelong Learning and summarised issues to be included in the formal response to the Department for Education and Employment from Bath and North East Somerset.

RESOLVED that:

(1) The contents of the report be noted;

(2) the formal response to the Green Paper including issues summarised in Appendix 3 of the report be agreed;

(3) the development of a Lifelong Learning Strategy for Bath and North East Somerset , including a financial assessment, be agreed.

42 FOTEC – COMMUNITY EDUCATION AND TRAINING CENTRES (REPORT 18).

Members considered a report outlining arrangements for the transfer of the FOTEC Centres in Twerton and Snowhill (London Road) from Bath Self Help Housing Association to Bath and North East Somerset Adult and Community Education Service.

RESOLVED that:

(1) The proposed transfer of management and financial responsibilities from Bath Self Help Housing Association to the Adult and Community Education Service be agreed;

(2) The procedure for the transfer of employment of current staff be approved;

(3) Appropriate arrangements for use of premises be sought.

43 THE YOUTH WORK STRATEGY (REPORT 19).

Members considered a report that followed an earlier report to Committee on the ‘Review of Youth and Community Services Restructuring’ (23 March).

RESOLVED the contents of the Youth Work Strategy (Appendix A of the report) be noted and used as a ‘base-line’ for the future development of the Youth Services.

44 VOLUNTARY SECTOR FUNDING – 1999/2000 CRITERIA (REPORT 20).

Members considered a report that made recommendations on criteria to be used by officers when assessing applications for funding in relation to Community Work, Youth Work and Play.

RESOLVED that the recommended criteria set out in Appendix 1 of the report be agreed.

45 PLAY STRATEGY (REPORT 21).

Members considered a report asking them to agree to the next step in implementing the Play Policy through a process involving other Agenices with an interest in Play to devlop a corporate Strategy culminating in the production of a ‘Children’s Play Development Plan’ for Bath and North East Somerset Council and to inform Members of the play grants criteria for the funding of voluntary organisations in 1999/2000.

RESOLVED that:

(1) Officers be requested to bring together interested parties to produce a “Children’s Play Development Plan” which can be used as a base document for consultation with relevant interested parties, across the geographical area of Bath and North East Somerset;

(2) The Play Grants Criteria for 1999/2000, detailed in paragraph 8 of the report be noted.

46 FUTURE AGENDA ITEMS (REPORT 22).

RESOLVED that the items be noted.

The meeting ended at 9.50pm

Chair(person)

Date Confirmed and Signed

I:\WordDocs\CL\Min\980713.DOC

Prepared by Democratic Services

Agenda document