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Bath & North East Somerset Council The Recreation Ground, Bath Trust | ||||
MEETING: |
The Board of Trustees of the Recreation Ground, Bath |
AGENDA |
9 E1702 | |
MEETING DATE: |
5 October 2007 |
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TITLE: |
The Recreation Ground, Bath - Lettings Update | |||
WARD: |
ALL | |||
AN OPEN PUBLIC ITEM | ||||
List of attachments to this report: Appendix 1:- Lettings Summary Appendix 2 - Letter from The Duchess film production company. | ||||
1 THE ISSUE
1.1 This paper gives Trustees an update on lettings at the Recreation Ground since the last Trust Board meeting and seeks authority to agree a letting with a film production company for part of the Recreation Ground.
2 RECOMMENDATION
The Trust Board is asked to:
2.1 Note the lettings situation
2.2 Agree to the use of part of the Trust land in association with the filming of "The Duchess" upon payment of an appropriate fee to be negotiated by Trust Advisers.
3 FINANCIAL IMPLICATIONS
3.1 Lettings provide part of the income of the Trust as reported in regular financial reports to the Trust Board.
4 THE REPORT
4.1 Attached at Appendix 1 is a summary of lettings granted over the Recreation Ground since the start of the year, and known future lettings over the next period.
4.2 Attached at Appendix 2 is a request from a film production company to use part of the Recreation Ground in association with their filming in adjoining streets of Bath in November of this year.
4.3 This proposed use does not fit within the aims and objectives of the Trust. The Trust Board may wish to agree to this proposal, however, on the basis that:
> It will reduce the adverse effect of the filming on neighbours adjoining the Trust's land.
> A fee is payable to the Trust which will contribute to the upkeep of the Recreation Ground to better meet its aims and objectives.
5 RISK MANAGEMENT
5.1 Not applicable for this report.
6 RATIONALE
6.1 In terms of the letting in association with the Duchess filming the proposal does allow the Trust to assist reducing the effect of the filming on its neighbours and brings in a source of income to the Trust.
7 OTHER OPTIONS CONSIDERED
7.1 Not allowing the letting to the Duchess film producers. This option will mean that neighbours of the trust have to experience some inconvenience during the filming period which could be offset by the proposal. A potential source of income would be lost.
8 CONSULTATION
8.1 Deputy Section 151 Finance Officer
9 ISSUES TO CONSIDER IN REACHING THE DECISION
9.1 The trust has to weigh the benefits of this proposal against the fact that it does not fit within the aims and objectives of the Trust.
9.2 The Trust will need, as always, to gain best consideration for the agreement if granted.
10 ADVICE SOUGHT
10.1The Council's Monitoring Officer (Council Solicitor) and Section 151 Officer have had the opportunity to input to this report and have cleared it for publication.
Contact person |
Rob Scott - Trust Board Adviser - (01225) 477906 |
Background papers |
None |
Bath Recreation Ground
Current Events List - September 07 to September 08
St John's Primary School - after school football club
10 sessions on Fridays between 14/9 & 14/12 (actual dates not known)
September 07
Annual Bath Lacrosse Tournament - 1 & 2
Bath Rugby (pitch) 7, 15, 29
Mini Rugby - 2, 9, 16, 23, 30
Lacrosse - 22 (practice)
Running with the girls - 26
Power Walking - 25
October 07
Bath Rugby (pitch) - 13, 27
Mini Rugby - 14, 21, 28
Lacrosse - 6, 20
Lacrosse (Ladies) 21
Power Walking - 2, 9
Running with the Girls - 3, 10, 17, 24, 31
City of Bath College/Football training - 1, 8, 15
November 07
Bath Round Table Fireworks Display - 5 (Monday)
Bath Rugby (pitch) - 17 (t.b.c), 24
Bath Rugby Sponsors Marquee (part of outfield) - 22, 23 & 24
Mini Rugby - 11, 18
Lacrosse - 10, 17, 24
Lacrosse Tournament (Ladies) 3
Lacrosse Tournament - 14
Prov. - Filming "Duchess" -
December 07
Bath Rugby (pitch) - 1, 15(t.b.c), 22
Mini Rugby - 2
Lacrosse - 8
January 08
Bath Rugby (pitch) - 5, 19 (t.b.c)
Mini Rugby - 6, 20
Lacrosse - 19, 26
February 08
Bath Rugby (pitch) - 16
Bath Rugby Sponsors Marquee (part of outfield) - 15, 16 & 17
Mini Rugby - 3, 17, 24
Lacrosse - 9
March 08
Bath Rugby (pitch) 8, 22
Bath ½ Marathon - 15 & 16
Mini Rugby - 2, 9, 30
Lacrosse - 8
April 08
Bath Rugby (pitch) - 12
Bath Rugby Sponsors Marquee (part of outfield) - 11, 12 & 13
Mini Rugby - 13, 20, 27
May 08
Bath Rugby (pitch) - 3
Bath Rugby Community Foundation Disability Day - 8
June 08
July 08
B&NES Rugby Schools Festival - 5
Prov. - Forever Friends Concerts - 11, 12 & 13
Whitefield Volleyball Tournament - 18, 19 & 20
Prov. - Marching Bands Competition - 27
August 08
Prov. - UK Schools Games - 28, 29, 30 & 31
September 08
Annual Bath Lacrosse Tournament - 6 & 7