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RESOURCES CO-ORDINATION COMMITTEE
Tuesday 12th December 2000
PRESENT -: Councillors : J Bailey; B Barrett; T Ball; Mrs S Bateman (for D Herod); R Cliffe;
M Davis; Mrs G Dawson (for N Roberts); J Gay; Ms A Godfrey; G Hall; Mrs A Harding;
M Kelleher; L Kew; J Lingard; Mrs N O'Flaherty; V Pritchard (for M Hanney); Mrs J Stiddard;
R Wilmington
RESOLVED that Councillor Lingard be elected Chair(person) for the duration of the meeting.
The Chair(person) drew attention to the emergency evacuation procedure as set out on the Agenda.
RESOLVED that Councillor Stiddard be elected Vice-Chair(person) for the duration of the meeting.
Councillor Gay declared a non-pecuniary interest in the item on the disposal of Social Services property surplus to requirements (minute 129) in relation to the Connections Day Centre, Radstock.
There was none.
(1) Dr Sarah Webb, Baths and Abbey Crime Prevention Scheme Co-ordinator made a statement about CCTV in the central area of Bath.
On a motion from Councillor Kew, the Committee agreed to note the statement and abide by the decision at its last meeting on 14th November and consequently await a further report from the officers on this issue.
(A motion from Councillor Kelleher that this issue be dealt with as part of the Budget process if no further officer recommendations are brought forward before then was not successful).
(2) The Chief Executive reported the receipt of a petition of approximately 1,600 signatures asking "the Council to provide a community hall on the Charlton Road, Keynsham development that is of sufficient size to meet the full range of needs identified by the people of Keynsham". He also reported that since the petition had been received he had held discussions with the Keynsham Community Association and that they were currently in discussion with the Head of Property and Legal Services.
On a motion from Councillor Davis the Committee agreed to receive the petition and ask the Head of Property and Legal Services to prepare a report for the next meeting on the progress of this scheme.
There were none.
RESOLVED that the minutes of the meeting held on 14th November 2000 be confirmed as a correct record and be signed by the Chair(person).
The Committee noted that the Corporate Director, in response to a question from a Member, had indicated that the Head of Libraries, Arts and Archives would brief the RCC Spokespersons regularly on progress and that there would be a further report to the Committee in April 2001.
On a motion from Councillor Davis it was RESOLVED That the Committee approves the project proposal and the release of appropriate funding subject to:-
(1) The Member consultation on venues and locations referred to in paragraph 5.1 of the report being carried out in consultation with Ward Councillors.
(2) The Member consultation on colour scheme and style referred to in paragraph 5.5 of the report being carried out in consultation with this Committee`s Spokespersons (or their nominees).
On a motion from Councillor Ball it was RESOLVED That:-
(1) The change to the Registration Scheme, to enable the Norton Radstock Sub District to be unified with the Bath Sub District, effectively removing both sub district classifications, be approved for submission to, and approval by, the Registrar General.
(2) The service delivery benefits of this change be noted.
On a motion from Councillor Barrett it was RESOLVED That:-
(1) The change of approach outlined in para 5.3 be approved.
(2) The Democratic Services Manager, in consultation with Group Training Officers and/or the Members' Services Group, be requested to pursue the concept with external providers and to implement the necessary arrangements, having particular regard to internal initiatives on an approach to organisational development.
The Head of Residential Services (Adults) reported orally on the organisations she had invited to work with the officers during the continuing consultation on the Action Plan and Programme of Works.
On a motion from Councillor Stiddard it was RESOLVED That the Committee:-
(1) Approves the release of £100,000, this being the funding available for 2000/2001.
(2) Notes the broad use of the funding as described in the Action Plan (Appendix 1) for Libraries, Leisure Centres and Day Centres subject to a fully costed and prioritised Programme of Work to be reported to the February 2001 Strategy Committee.
On a motion from Councillor Dawson it was RESOLVED That this Committee notes the resolution of the PT&E Committee in March 1999 to the effect that the Council should begin using recycled paper exclusively without delay, in parallel with the implementation of a determined paper minimisation programme and also notes that 20 months later this resolution has still not been implemented. This Committee therefore:-
(1) Instructs the Operations Director to put in place without further delay the proposed corporate contract for the supply of recycled paper, ensuring that such contract provides Best Value to Heads of Service.
(2) Instructs all Heads of Service to source their paper needs exclusively through this contract.
(3) Recognises that at this point, recycled paper may still cost more than this Council currently pays for like-for-like virgin paper, and therefore encourages cost-conscious Heads of Service to consider a cheaper off-white paper for routine Council printing and copying.
(4) Instructs the Management Board to implement without delay and fully support a determined paper minimisation programme to offset the extra cost of recycled paper.
(5) Expects as to timing, based on information provided at this meeting, that the general use of recycled paper in this Council will begin in April, with the paper minimisation campaign already well underway.
(The above motion includes amendments moved by Councillor Davis to the wording originally proposed which were accepted by Councillor Dawson.)
On a motion from Councillor Cliffe it was RESOLVED that the Committee agrees that all capital receipts of £100,000 net of fees and associated costs or less achieved through the disposal of surplus education property are returned to the Education Committee for reinvestment in line with the priorities set out in the Asset Management Plan (AMP) with the proviso that no less than 15% of the net capital receipt, or £5,000, whichever is the greater is used to fund works at the school associated with the property.
(Note: Councillor Davis moved an unsuccessful amendment that only 50% of such capital receipts be returned to the Education Committee.)
On a motion from Councillor Bateman it was RESOLVED That the Committee authorises the Head of Property & Legal Services to:-
(1) Find a new occupier in respect of the basement at Charlotte Street Registry Office, Bath.
(2) Consider the disposal/demolition of the terrapin buildings at the Connections Day Centre, Writhlington.
On a motion from Councillor Stiddard it was RESOLVED That the Committee:-
(1) Notes the current financial position.
(2) Approves the proposed measures identified in the report to reduce the projected overspend.
(3) Notes the likely impact on next year's budgets.
On a motion from Councillor Stiddard it was RESOLVED That the Considerate Constructors Scheme be implemented for all future building construction works for the Council with a value over £100,000.
On a motion from Councillor Barrett it was RESOLVED That the Committee:-
(1) Notes the progress with the Local Shopping Centre Initiative.
(2) Continues to endorse the proposed future work priorities set out in section 6 of this report.
(3) Now agrees to progress reports being submitted to this Committee twice yearly in April and October.
On a motion from Councillor Barrett it was RESOLVED That the Committee approves the Base Budget set out in Appendix 1 of the report.
On a motion from Councillor Davis it was RESOLVED That:-
(1) Approval be given for the implementation of the re-structuring proposals set out at Appendix A of this report.
(2) Approval be given to develop a specification for an electronic document management system (EDM), in line with the corporate IS approach. This encompasses systems referred to as DIP (Document Image Processing) and Workflow technology, which can be implemented in the Revenues and Benefit environment and which is capable of being developed on a corporate basis via the Customer Access Working Group.
(3) Authority be delegated to the Resources Director and the Head of Property and Legal Services, in consultation with the Resources Spokespersons and the Strategy (Property) Working Party, to negotiate for the acquisition of premises, and to develop and consult further on the knock-on impacts of the office moves.
(4) Subject to compliance with the Customer Access Strategy via the Customer Access Working Group, and the necessary funding being secured, approval be given to developing the proposals for adaptations and alterations to buildings in order to develop Customer Service Centres in Bath, Keynsham and Midsomer Norton.
(5) The costs and funding of the proposals be taken on board in the review of the Financial Plan later this year.
(6) Further detailed reports be brought back to this Committee for final agreement on accommodation, system development, and customer access prior to any commitment to the proposals.
(Note: The above motion includes the wording underlined in paragraphs (2) and (4) which the Resources Director advised the Committee orally should be added to the recommendations printed in the report.)
On a motion from Councillor Kelleher it was RESOLVED That:-
(1) The proposals outlined at Appendix B of the report for high level re-structuring of services be approved, subject to approval of the re-structure recommendations included in the report on the Revenues and Benefits Service elsewhere on the agenda.
(2) The costs of the full year effect be contained within current budgets.
On a motion from Councillor Cliffe it was RESOLVED That the Committee notes the action taken in relation to the key issues identified in the District Auditor`s Management Letter to Members.
On a motion from Councillor Kelleher it was RESOLVED that the Committee:-
(1) Notes the expenditure and income position for the Council in the year to the end of September, the year end projections detailed at Appendix 1 to this report, and the recovery actions being pursued in order to ensure a balanced net revenue budget.
(2) Notes the expenditure and income position for Resources and Corporate Support to the end of September and the year end projections detailed at Appendix 2 and 3 to this report.
(3) Notes the budget recovery proposals and plans for the IDS service, and the inherent risks attached at Appendix 4 to this report.
(4) Notes there might be a need to reschedule the Car Parking repayments to provide pay-back in 2001/02 and 2002/03 if the service year end position does not allow any repayment this financial year (as referred to in paragraph 5.8 of the report).
On a motion from Councillor Hall it was RESOLVED That the Committee:-
(1) Approves the virements listed as Virements for Approval in Appendix 1 for 2000/2001.
(2) Notes the virements listed as Virements for Information in Appendix 1 for 2000/2001.
On a motion from Councillor Davis it was RESOLVED That the Committee:-
(1) Approves the revenue base budget for 2001/02 taken before 2001/02 Financial Plan items as outlined in Appendix 1 column 3.
(2) Approves the incorporation of the proposed base budget savings and reinvestment proposals into the revenue base budget as outlined in Appendix 2.
(3) Notes that the Budget will be subject to amendment at the Council Budget setting meeting on 15th February 2001.
(4) Approves the base capital programme for 2001/02 (Appendix 5) and authorises the Head of Strategic Resource Planning to revise allocations in consultation with the Strategy (Finance) Working Party, in the light of actual Government allocations, subject to an upper limit of +£500,000, excluding 100% grant funded expenditure.
On a motion from Councillor Kelleher it was RESOLVED That the Committee:-
(1) Approves the terms of reference as set out in Annex 1 to the report.
(2) Authorises the Democratic Services Manager to appoint Members from the Appeals/Investigatory Panel to form a Sub-Committee to hear and determine each case.
The Conservative Group declined to nominate a Chair. The Liberal Democrat Group, as the next in line for chairing, indicated that they would nominate a Chair(person) for the next meeting to be notified at a later date.
On a motion from Councillor Dawson it was RESOLVED That the list of future agenda items be noted and that a progress report be submitted to the March meeting on the implementation of the corporate recycled paper contract and the paper minimisation programme.
RESOLVED that, in accordance with the provisions of Section 100 (A) (4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business because of the likely disclosure of exempt information as defined in paragraph 11 of Part 1 of Schedule 12A of the Act.
In response to questions from Members, the Committee noted that RCC Spokespersons would be kept informed of progress and that a further report would be submitted to the Committee within six months.
On a motion from Councillor Cliffe it was RESOLVED That the Committee:-
(1) Endorses the principle of renewing the contract with Northgate Information Solutions for the provision of personnel/payroll software for an appropriate period subject to the agreement of acceptable terms.
(2) Grants delegated authority to theCorporate Director and the Resources Director in consultation with RCC Spokespersons to agree terms for the extension of the contract for a period of two to three years.
(3) Requests that a further report be brought to the Committee within six months setting out options for future provision of the personnel/payroll system.
(The above resolution includes the wording underlined in paragraph (2) added by Councillor Davis and accepted by Councillor Cliffe).
The meeting ended at 9.05pm
Chair(person)
Date Confirmed and Signed
Prepared by Democratic Services |
